{"id":31774,"date":"2026-10-07T11:53:21","date_gmt":"2026-10-07T09:53:21","guid":{"rendered":"https:\/\/mu.wedoback.com\/?page_id=31774"},"modified":"2026-10-07T12:22:16","modified_gmt":"2026-10-07T10:22:16","slug":"should-you-back-up-google-workspace","status":"publish","type":"page","link":"https:\/\/mu.wedoback.com\/en\/guides\/cloud-email\/should-you-back-up-google-workspace\/","title":{"rendered":"Should you back up Google Workspace?"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"31774\" class=\"elementor elementor-31774 elementor-31569\" data-elementor-post-type=\"page\">\n\t\t\t\t<div class=\"elementor-element elementor-element-e493d53 e-con-full wdb-g e-flex e-con e-parent\" data-id=\"e493d53\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-619dbc3 e-con-full wdb-g-hero e-flex e-con e-parent\" data-id=\"619dbc3\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-d128645 e-con-full wdb-g-hero-in e-flex e-con e-parent\" data-id=\"d128645\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-36305c9 elementor-widget elementor-widget-text-editor\" data-id=\"36305c9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"wdb-g-crumb\"><a href=\"\/en\/\">Home<\/a><span>\u203a<\/span><a href=\"\/en\/guides\/\">Guides<\/a><span>\u203a<\/span><a href=\"\/en\/guides\/cloud-email\/\">Microsoft 365 and Google Workspace<\/a><\/p><p class=\"wdb-g-pill\" style=\"--pill:#5b8def\">Microsoft 365 and Google Workspace<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0d9d34c elementor-widget elementor-widget-heading\" data-id=\"0d9d34c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">Should you back up Google Workspace?<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d8b2381 elementor-widget elementor-widget-text-editor\" data-id=\"d8b2381\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"wdb-g-lead\">Yes, as soon as Gmail or Drive hold exchanges or documents you could not recreate. The robustness of Google&#8217;s data centres protects you against a Google outage. It does not protect you against an employee, an administrator or an attacker who deletes data, encrypts it through a synced workstation, or exfiltrates it.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-85b459c elementor-widget elementor-widget-text-editor\" data-id=\"85b459c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"wdb-g-meta\"><span>Updated in <b>October 2026<\/b><\/span><span><b>3 min<\/b> read<\/span><span><b>5<\/b> sources cited<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-00864b3 e-con-full wdb-g-body e-flex e-con e-parent\" data-id=\"00864b3\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-1e7fece e-con-full wdb-g-grid e-flex e-con e-parent\" data-id=\"1e7fece\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-67bcb3c e-con-full wdb-g-article e-flex e-con e-parent\" data-id=\"67bcb3c\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-284a0e6 elementor-widget elementor-widget-text-editor\" data-id=\"284a0e6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"wdb-g-key\"><h2>Key points<\/h2><ul><li>Beyond <strong>30 days in the bin and 25 days<\/strong> of administrator restore, a deleted email or file is purged.<\/li><li>A deleted account can only be restored for <strong>20 days<\/strong>.<\/li><li>Vault serves compliance; Google states that it <strong>is not designed<\/strong> as a backup tool.<\/li><li>Minimum decision: Gmail (users and group mailboxes) <strong>and<\/strong> shared drives.<\/li><\/ul><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-50c4169 elementor-widget elementor-widget-text-editor\" data-id=\"50c4169\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>When the answer is clearly yes<\/h2><ul><li>Your domain&#8217;s email is hosted by Google, and orders, contract documents or customer files pass through it.<\/li><li>Shared drives are your de facto file server.<\/li><li>Several people hold the administrator role, or an IT provider does.<\/li><li>Nobody could say today how to recover a folder that disappeared six weeks ago. With Google&#8217;s tools alone, beyond 30 days in the bin and 25 days of administrator restore, it is no longer possible.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fc96145 elementor-widget elementor-widget-text-editor\" data-id=\"fc96145\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>When the scope can be narrowed<\/h2><ul><li>Test accounts or mailing lists with no useful archive: exclude them in writing.<\/li><li>A business application that is already the source, with Google used only for drafts: back up the business application and accept the loss of the drafts.<\/li><li>Vault is enabled for a specific dispute: keep it for that purpose, and back up anyway if you want a copy outside the domain. One does not replace the other.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6f22bac elementor-widget elementor-widget-text-editor\" data-id=\"6f22bac\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>What you are comparing<\/h2><p>The cost of a daily copy outside the domain, kept for one to three months, against the cost of a week with an empty <code>contact@<\/code> mailbox or an erased shared drive for the practice, the office or the workshop. The second cost is almost always higher, and it tends to land on a Friday.<\/p><table><thead><tr><th>Tool<\/th><th>What it provides<\/th><th>What it does not provide<\/th><\/tr><\/thead><tbody><tr><td>Bin (30 days) then admin restore (25 days)<\/td><td>Recovering a recent deletion<\/td><td>A folder lost two months ago<\/td><\/tr><tr><td>Account restore (20 days)<\/td><td>Undoing the deletion of an account<\/td><td>An account deleted a month ago<\/td><\/tr><tr><td>Google Vault<\/td><td>Retaining and searching data for litigation<\/td><td>A backup: Google states it is not designed for that<\/td><\/tr><tr><td>Backup outside the domain<\/td><td>Restoring to a chosen date, held by a separate provider<\/td><td>eDiscovery compliance<\/td><\/tr><\/tbody><\/table><p>Upgrading to a more expensive Workspace edition to &#8220;get Vault&#8221; improves compliance. It does not give you a free, point-in-time restore held by a third party.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-46e04a9 elementor-widget elementor-widget-text-editor\" data-id=\"46e04a9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>Minimum decision<\/h2><p>If you do only one thing: back up Gmail (users and group mailboxes) and shared drives. Each employee&#8217;s My Drive comes next, especially for those who do not use shared drives and keep everything in their own space. Also set the retention period: the Data Protection Act 2017 (section 27) prohibits keeping personal data beyond its purpose.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-dac0e17 elementor-widget elementor-widget-text-editor\" data-id=\"dac0e17\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"wdb-g-brand\"><h2>At WeDoBack<\/h2><p>Both decisions, &#8220;back up Gmail, Calendar and Contacts&#8221; and &#8220;back up Drive&#8221;, are carried out at WeDoBack: one agent per address, <a href=\"\/en\/smart-offer\/\">SMART<\/a> or <a href=\"\/en\/integral-offer\/\">INTEGRAL<\/a> storage, an encrypted copy outside Google, with the key held by the customer. Whichever provider you choose, have the list of covered services and drives written into the quotation: that is the list you will check at the first restore test.<\/p><div class=\"wdb-g-btns\"><a class=\"wdb-g-btn wdb-g-btn-primary\" href=\"\/en\/quotation\/\">Request a quote<\/a><a class=\"wdb-g-btn wdb-g-btn-ghost\" href=\"\/en\/offers-and-prices\/\">See offers and prices<\/a><\/div><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9ade193 elementor-widget elementor-widget-text-editor\" data-id=\"9ade193\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"wdb-g-faq\"><h2>Frequently asked questions<\/h2><details><summary>Our data is with Google: isn&#8217;t it already backed up?<\/summary><p>It is replicated: a hardware failure at Google will not make it disappear. But a deletion made by a user or an administrator is replicated too. After 30 days in the bin and 25 days of administrator restore, Google permanently purges the item.<\/p><\/details><details><summary>Is an edition with Vault enough?<\/summary><p>For compliance, Vault is useful. For getting back to work, no: the Google Vault FAQ states that it is not designed to be a backup or archiving tool. Many companies need both.<\/p><\/details><details><summary>How long should a Google Workspace backup be kept?<\/summary><p>One to three months covers most errors and compromises discovered late. Beyond that, you need a business or legal reason. The Data Protection Act 2017 (section 27) requires personal data to be destroyed once its purpose has been fulfilled, and mailboxes are full of it.<\/p><\/details><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-90eabed elementor-widget elementor-widget-text-editor\" data-id=\"90eabed\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>Further reading<\/h2><div class=\"wdb-g-related\"><a href=\"\/en\/guides\/cloud-email\/back-up-google-workspace\/\"><small>Microsoft 365 and Google Workspace<\/small>Backing up Google Workspace<\/a><a href=\"\/en\/guides\/cloud-email\/does-google-workspace-include-backup\/\"><small>Microsoft 365 and Google Workspace<\/small>Does Google Workspace really include a backup?<\/a><a href=\"\/en\/guides\/cloud-email\/back-up-business-gmail\/\"><small>Microsoft 365 and Google Workspace<\/small>Backing up business Gmail<\/a><a href=\"\/en\/guides\/backup\/how-long-to-keep-backups\/\"><small>IT backup<\/small>How long should you keep your backups?<\/a><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2b7d878 elementor-widget elementor-widget-text-editor\" data-id=\"2b7d878\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"wdb-g-sources\"><h2>Sources<\/h2><p class=\"wdb-g-src-date\">Documents consulted in October 2026.<\/p><ol><li><a href=\"https:\/\/support.google.com\/vault\/answer\/2539616?hl=en\" target=\"_blank\" rel=\"noopener\">Google Vault FAQ<\/a> \u2014 Google Vault Help<\/li><li><a href=\"https:\/\/support.google.com\/a\/answer\/112445\" target=\"_blank\" rel=\"noopener\">Restore a user&#8217;s permanently deleted email<\/a> \u2014 Google Workspace Admin Help<\/li><li><a href=\"https:\/\/support.google.com\/a\/answer\/6052340\" target=\"_blank\" rel=\"noopener\">Recover deleted files and folders for Drive users<\/a> \u2014 Google Workspace Admin Help<\/li><li><a href=\"https:\/\/support.google.com\/a\/answer\/1397578\" target=\"_blank\" rel=\"noopener\">Restore a recently deleted user<\/a> \u2014 Google Workspace Admin Help<\/li><li><a href=\"https:\/\/dataprotection.govmu.org\/Documents\/DPA_2017.pdf\" target=\"_blank\" rel=\"noopener\">Data Protection Act 2017 (section 27: retention period)<\/a> \u2014 Data Protection Office (Mauritius)<\/li><\/ol><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-a4f1a9e e-con-full wdb-g-aside e-flex e-con e-parent\" data-id=\"a4f1a9e\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-e14bd74 elementor-widget elementor-widget-text-editor\" data-id=\"e14bd74\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<nav class=\"wdb-g-toc\" aria-label=\"Table of contents\"><p>On this page<\/p><ol><\/ol><\/nav>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c0d561f elementor-widget elementor-widget-text-editor\" data-id=\"c0d561f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"wdb-g-card\"><h3>Planning a backup, DRP or BCP project?<\/h3><p>More than 20 years of experience protecting business data.<\/p><a class=\"wdb-g-btn wdb-g-btn-primary\" href=\"\/en\/quotation\/\">Request a quote<\/a><a class=\"wdb-g-tel\" href=\"tel:+33972507828\">+33 9 72 50 78 28<\/a><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-1b66616 e-con-full wdb-g-cta e-flex e-con e-parent\" data-id=\"1b66616\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-5a39814 e-con-full wdb-g-cta-in e-flex e-con e-parent\" data-id=\"5a39814\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-1bc7201 elementor-widget elementor-widget-text-editor\" data-id=\"1bc7201\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>Protect your data with WeDoBack<\/h2><p>Encrypted offsite backup, immutable storage, DRP and BCP: tell us about your servers and we will recommend the right combination.<\/p><div class=\"wdb-g-btns\"><a class=\"wdb-g-btn wdb-g-btn-primary\" href=\"\/en\/quotation\/\">Request a quote<\/a><a class=\"wdb-g-btn wdb-g-btn-ghost\" href=\"\/en\/offers-and-prices\/\">See offers and prices<\/a><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":0,"parent":31723,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"elementor_header_footer","meta":{"_seopress_titles_title":"Should you back up Google Workspace? | WeDoBack","_seopress_titles_desc":"Yes, if Gmail or Drive carry your business. The bin, account restore and Vault only cover short windows or legal use.","_seopress_robots_index":"","_seopress_robots_follow":"","_seopress_robots_imageindex":"","_seopress_robots_snippet":"","_seopress_robots_primary_cat":"","_seopress_robots_breadcrumbs":"","_seopress_robots_freeze_modified_date":"","_seopress_robots_custom_modified_date":"","_seopress_robots_canonical":"","_seopress_social_fb_title":"","_seopress_social_fb_desc":"","_seopress_social_fb_img":"https:\/\/www.wedoback.com\/wp-content\/uploads\/sites\/4\/2026\/10\/wdb-og-messageries.jpg","_seopress_social_fb_img_attachment_id":0,"_seopress_social_fb_img_width":0,"_seopress_social_fb_img_height":0,"_seopress_social_twitter_title":"","_seopress_social_twitter_desc":"","_seopress_social_twitter_img":"https:\/\/www.wedoback.com\/wp-content\/uploads\/sites\/4\/2026\/10\/wdb-og-messageries.jpg","_seopress_social_twitter_img_attachment_id":0,"_seopress_social_twitter_img_width":0,"_seopress_social_twitter_img_height":0,"_seopress_redirections_value":"","_seopress_redirections_enabled":"","_seopress_redirections_enabled_regex":"","_seopress_redirections_logged_status":"","_seopress_redirections_param":"","_seopress_redirections_type":0,"_seopress_analysis_target_kw":"","_seopress_news_disabled":"","_seopress_video_disabled":"","_seopress_video":[],"_seopress_pro_schemas_manual":[],"_seopress_pro_rich_snippets_disable_all":"","_seopress_pro_rich_snippets_disable":[],"_seopress_pro_schemas":[],"footnotes":"","_members_access_role":[],"_members_access_error":""},"class_list":["post-31774","page","type-page","status-publish","hentry"],"blocksy_meta":{"styles_descriptor":{"styles":{"desktop":"","tablet":"","mobile":""},"google_fonts":[],"version":8}},"_links":{"self":[{"href":"https:\/\/mu.wedoback.com\/en\/wp-json\/wp\/v2\/pages\/31774","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/mu.wedoback.com\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/mu.wedoback.com\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/mu.wedoback.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/mu.wedoback.com\/en\/wp-json\/wp\/v2\/comments?post=31774"}],"version-history":[{"count":1,"href":"https:\/\/mu.wedoback.com\/en\/wp-json\/wp\/v2\/pages\/31774\/revisions"}],"predecessor-version":[{"id":31785,"href":"https:\/\/mu.wedoback.com\/en\/wp-json\/wp\/v2\/pages\/31774\/revisions\/31785"}],"up":[{"embeddable":true,"href":"https:\/\/mu.wedoback.com\/en\/wp-json\/wp\/v2\/pages\/31723"}],"wp:attachment":[{"href":"https:\/\/mu.wedoback.com\/en\/wp-json\/wp\/v2\/media?parent=31774"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}