{"id":31776,"date":"2026-10-07T11:53:21","date_gmt":"2026-10-07T09:53:21","guid":{"rendered":"https:\/\/mu.wedoback.com\/?page_id=31776"},"modified":"2026-10-07T12:22:14","modified_gmt":"2026-10-07T10:22:14","slug":"back-up-business-gmail","status":"publish","type":"page","link":"https:\/\/mu.wedoback.com\/en\/guides\/cloud-email\/back-up-business-gmail\/","title":{"rendered":"Backing up business Gmail"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-page\" data-elementor-id=\"31776\" class=\"elementor elementor-31776 elementor-31570\" data-elementor-post-type=\"page\">\n\t\t\t\t<div class=\"elementor-element elementor-element-7777003 e-con-full wdb-g e-flex e-con e-parent\" data-id=\"7777003\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-5e73c46 e-con-full wdb-g-hero e-flex e-con e-parent\" data-id=\"5e73c46\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-25fc4e8 e-con-full wdb-g-hero-in e-flex e-con e-parent\" data-id=\"25fc4e8\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-b9a4e2a elementor-widget elementor-widget-text-editor\" data-id=\"b9a4e2a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"wdb-g-crumb\"><a href=\"\/en\/\">Home<\/a><span>\u203a<\/span><a href=\"\/en\/guides\/\">Guides<\/a><span>\u203a<\/span><a href=\"\/en\/guides\/cloud-email\/\">Microsoft 365 and Google Workspace<\/a><\/p><p class=\"wdb-g-pill\" style=\"--pill:#5b8def\">Microsoft 365 and Google Workspace<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-dc143a9 elementor-widget elementor-widget-heading\" data-id=\"dc143a9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">Backing up business Gmail<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-271df14 elementor-widget elementor-widget-text-editor\" data-id=\"271df14\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"wdb-g-lead\">Business Gmail is backed up by copying every mailbox in the domain to external storage, at least once a day, with the ability to restore a message or a folder to a chosen date. Forwarding emails to another mailbox, or relying on the bin, does not give you that history.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f250ea9 elementor-widget elementor-widget-text-editor\" data-id=\"f250ea9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p class=\"wdb-g-meta\"><span>Updated in <b>October 2026<\/b><\/span><span><b>3 min<\/b> read<\/span><span><b>5<\/b> sources cited<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-f083d17 e-con-full wdb-g-body e-flex e-con e-parent\" data-id=\"f083d17\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-e303132 e-con-full wdb-g-grid e-flex e-con e-parent\" data-id=\"e303132\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-bb6bd19 e-con-full wdb-g-article e-flex e-con e-parent\" data-id=\"bb6bd19\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-fa8d355 elementor-widget elementor-widget-text-editor\" data-id=\"fa8d355\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"wdb-g-key\"><h2>Key points<\/h2><ul><li>Copy messages, attachments and <strong>labels<\/strong>, for individual users and group mailboxes alike.<\/li><li>Without a backup, a deleted message disappears after <strong>30 days in the bin + 25 days<\/strong> of administrator restore.<\/li><li>Google Chat is not email: a &#8220;Gmail&#8221; tool does not necessarily cover it.<\/li><li>On the day of a compromise: revoke sessions and purge filters <strong>before<\/strong> restoring.<\/li><\/ul><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-4aa6d2d elementor-widget elementor-widget-text-editor\" data-id=\"4aa6d2d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>What to copy<\/h2><ul><li>Messages, threads, attachments, labels. Labels are how many teams actually organise their work: losing them makes a mailbox unreadable.<\/li><li>Individual mailboxes and group mailboxes (<code>facturation@<\/code>, <code>bonjour@<\/code>).<\/li><li>Calendar and contacts if the business depends on them. They are not strictly &#8220;in Gmail&#8221;, but users experience them as one.<\/li><li>Drafts only if they have value. That is generally not the case.<\/li><\/ul><p>Google Chat conversations and spaces are not emails. A &#8220;Gmail&#8221; tool does not necessarily cover them. If these exchanges have evidential value for you, raise the question separately.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-55b6d8e elementor-widget elementor-widget-text-editor\" data-id=\"55b6d8e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>Settings<\/h2><p>At least daily frequency. Choose it by asking what the loss of a day, a week or a month of data would cost; CERT-MU also recommends an off-site copy and regular restore tests. Retention of 30 to 90 days for operational needs. Restricted access for the tool, with the administrator protected by a second factor. A copy that cannot be erased during the window in which an attacker could also target the backup console. A failure log that someone actually reads.<\/p><p>First export: long, because it takes in the full history. After that, only new messages. Keep an eye on attachment volume: a few mailboxes full of plans or photos weigh more than a hundred text mailboxes.<\/p><p>Setup checklist:<\/p><ol><li>List of individual and group mailboxes.<\/li><li>Tool access approved, admin account under two-factor authentication.<\/li><li>Frequency and retention written down.<\/li><li>First export completed and checked.<\/li><li>First test restore to a control mailbox, with labels.<\/li><\/ol>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b254459 elementor-widget elementor-widget-text-editor\" data-id=\"b254459\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>What Google allows without a backup, and where it stops<\/h2><ul><li><strong>Bin.<\/strong> A deleted message stays in the user&#8217;s bin for 30 days.<\/li><li><strong>Administrator restore.<\/strong> After those 30 days, the administrator has 25 more days to restore messages from the console. After that, they are permanently deleted.<\/li><li><strong>Deleted account.<\/strong> The administrator can restore a user up to 20 days after deletion. After that, Google states that the data is gone.<\/li><li><strong>Vault.<\/strong> If your edition includes it and a rule was set <strong>before<\/strong> the need arose, it retains messages for search. Its FAQ states that it is not designed to be a backup or archiving tool.<\/li><\/ul><p>None of these mechanisms is a library of versions managed by you, outside the domain, and tested every six months.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-806ca18 elementor-widget elementor-widget-text-editor\" data-id=\"806ca18\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>The day a mailbox is wiped<\/h2><p>Revoke sessions, check filters and forwarding rules (attackers often add some), choose a copy dated before the wipe, restore to a control mailbox, then reconnect the user. If the deletion is recent (in the bin, or purged less than 25 days ago), Google&#8217;s administrator restore can also bring the messages back: check this quickly. The step-by-step procedure is in <a href=\"\/en\/guides\/what-to-do-if\/a-mailbox-was-emptied-or-hacked\/\">A mailbox has been wiped or hacked<\/a>.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7ac2587 elementor-widget elementor-widget-text-editor\" data-id=\"7ac2587\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"wdb-g-brand\"><h2>At WeDoBack<\/h2><p>Business Gmail falls within the Google Workspace scope of email, calendars and contacts. One agent is counted per address. Storage follows the actual volume, with <a href=\"\/en\/smart-offer\/\">SMART<\/a> (49.99 \u20ac excl. VAT per TB per month) or <a href=\"\/en\/integral-offer\/\">INTEGRAL<\/a> (from 100 \u20ac down to 65 \u20ac excl. VAT per TB per month depending on volume), not an &#8220;unlimited mailbox&#8221; flat rate. Messages leave encrypted, with the key held by the customer, to backup servers separate from the Google domain. The frequency chosen in the console is your RPO. No restore time figure is published: it depends on the size of the mailbox and is measured through a test.<\/p><div class=\"wdb-g-btns\"><a class=\"wdb-g-btn wdb-g-btn-primary\" href=\"\/en\/quotation\/\">Request a quote<\/a><a class=\"wdb-g-btn wdb-g-btn-ghost\" href=\"\/en\/offers-and-prices\/\">See offers and prices<\/a><\/div><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7710ae7 elementor-widget elementor-widget-text-editor\" data-id=\"7710ae7\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"wdb-g-faq\"><h2>Frequently asked questions<\/h2><details><summary>Is automatically forwarding emails to another mailbox a backup?<\/summary><p>No. Forwarding only copies new messages, without labels or a history of dates. It also duplicates personal data into a mailbox that is often less well protected. And it does not let you return a mailbox to its state before an incident.<\/p><\/details><details><summary>Can an administrator recover an email deleted two months ago?<\/summary><p>Not with Google&#8217;s tools alone. A message stays in the bin for 30 days, then the administrator has 25 more days to restore it. Beyond that, you need a backup, or a Vault rule set before the deletion, which serves search rather than recovery.<\/p><\/details><details><summary>How often should Gmail be backed up?<\/summary><p>At least once a day. More often if email is your ordering channel. The interval between two copies corresponds to the volume of messages you would be prepared to lose.<\/p><\/details><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6327f5f elementor-widget elementor-widget-text-editor\" data-id=\"6327f5f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>Further reading<\/h2><div class=\"wdb-g-related\"><a href=\"\/en\/guides\/cloud-email\/should-you-back-up-google-workspace\/\"><small>Microsoft 365 and Google Workspace<\/small>Should you back up Google Workspace?<\/a><a href=\"\/en\/guides\/backup\/how-to-back-up-google-workspace\/\"><small>IT backup<\/small>How do you back up Google Workspace?<\/a><a href=\"\/en\/guides\/cloud-email\/does-google-workspace-include-backup\/\"><small>Microsoft 365 and Google Workspace<\/small>Does Google Workspace really include a backup?<\/a><a href=\"\/en\/guides\/what-to-do-if\/a-mailbox-was-emptied-or-hacked\/\"><small>What to do if\u2026<\/small>A mailbox has been wiped or hacked<\/a><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-aed5540 elementor-widget elementor-widget-text-editor\" data-id=\"aed5540\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"wdb-g-sources\"><h2>Sources<\/h2><p class=\"wdb-g-src-date\">Documents consulted in October 2026.<\/p><ol><li><a href=\"https:\/\/support.google.com\/a\/answer\/112445\" target=\"_blank\" rel=\"noopener\">Restore a user&#8217;s permanently deleted email<\/a> \u2014 Google Workspace Admin Help<\/li><li><a href=\"https:\/\/support.google.com\/a\/answer\/1397578\" target=\"_blank\" rel=\"noopener\">Restore a recently deleted user<\/a> \u2014 Google Workspace Admin Help<\/li><li><a href=\"https:\/\/support.google.com\/vault\/answer\/2539616?hl=en\" target=\"_blank\" rel=\"noopener\">Google Vault FAQ<\/a> \u2014 Google Vault Help<\/li><li><a href=\"https:\/\/cert-mu.govmu.org\/cert-mu\/wp-content\/uploads\/2023\/10\/Guideline-on-Ransomware-Removal.pdf\" target=\"_blank\" rel=\"noopener\">Guideline on Ransomware Removal<\/a> \u2014 CERT-MU<\/li><li><a href=\"https:\/\/www.wedoback.com\/offres-et-tarifs\/\" target=\"_blank\" rel=\"noopener\">Offers and prices<\/a> \u2014 WeDoBack<\/li><\/ol><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-e4d8eaf e-con-full wdb-g-aside e-flex e-con e-parent\" data-id=\"e4d8eaf\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-7fe382c elementor-widget elementor-widget-text-editor\" data-id=\"7fe382c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<nav class=\"wdb-g-toc\" aria-label=\"Table of contents\"><p>On this page<\/p><ol><\/ol><\/nav>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-497a6ee elementor-widget elementor-widget-text-editor\" data-id=\"497a6ee\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"wdb-g-card\"><h3>Planning a backup, DRP or BCP project?<\/h3><p>More than 20 years of experience protecting business data.<\/p><a class=\"wdb-g-btn wdb-g-btn-primary\" href=\"\/en\/quotation\/\">Request a quote<\/a><a class=\"wdb-g-tel\" href=\"tel:+33972507828\">+33 9 72 50 78 28<\/a><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-16d71d6 e-con-full wdb-g-cta e-flex e-con e-parent\" data-id=\"16d71d6\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t<div class=\"elementor-element elementor-element-2d14b89 e-con-full wdb-g-cta-in e-flex e-con e-parent\" data-id=\"2d14b89\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-75d84cc elementor-widget elementor-widget-text-editor\" data-id=\"75d84cc\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h2>Protect your data with WeDoBack<\/h2><p>Encrypted offsite backup, immutable storage, DRP and BCP: tell us about your servers and we will recommend the right combination.<\/p><div class=\"wdb-g-btns\"><a class=\"wdb-g-btn wdb-g-btn-primary\" href=\"\/en\/quotation\/\">Request a quote<\/a><a class=\"wdb-g-btn wdb-g-btn-ghost\" href=\"\/en\/offers-and-prices\/\">See offers and prices<\/a><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":0,"parent":31723,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"elementor_header_footer","meta":{"_seopress_titles_title":"Backing up business Gmail: the method | WeDoBack","_seopress_titles_desc":"A business Gmail backup copies mailboxes outside the Google domain, labels included, with several restore points and a restore test.","_seopress_robots_index":"","_seopress_robots_follow":"","_seopress_robots_imageindex":"","_seopress_robots_snippet":"","_seopress_robots_primary_cat":"","_seopress_robots_breadcrumbs":"","_seopress_robots_freeze_modified_date":"","_seopress_robots_custom_modified_date":"","_seopress_robots_canonical":"","_seopress_social_fb_title":"","_seopress_social_fb_desc":"","_seopress_social_fb_img":"https:\/\/www.wedoback.com\/wp-content\/uploads\/sites\/4\/2026\/10\/wdb-og-messageries.jpg","_seopress_social_fb_img_attachment_id":0,"_seopress_social_fb_img_width":0,"_seopress_social_fb_img_height":0,"_seopress_social_twitter_title":"","_seopress_social_twitter_desc":"","_seopress_social_twitter_img":"https:\/\/www.wedoback.com\/wp-content\/uploads\/sites\/4\/2026\/10\/wdb-og-messageries.jpg","_seopress_social_twitter_img_attachment_id":0,"_seopress_social_twitter_img_width":0,"_seopress_social_twitter_img_height":0,"_seopress_redirections_value":"","_seopress_redirections_enabled":"","_seopress_redirections_enabled_regex":"","_seopress_redirections_logged_status":"","_seopress_redirections_param":"","_seopress_redirections_type":0,"_seopress_analysis_target_kw":"","_seopress_news_disabled":"","_seopress_video_disabled":"","_seopress_video":[],"_seopress_pro_schemas_manual":[],"_seopress_pro_rich_snippets_disable_all":"","_seopress_pro_rich_snippets_disable":[],"_seopress_pro_schemas":[],"footnotes":"","_members_access_role":[],"_members_access_error":""},"class_list":["post-31776","page","type-page","status-publish","hentry"],"blocksy_meta":{"styles_descriptor":{"styles":{"desktop":"","tablet":"","mobile":""},"google_fonts":[],"version":8}},"_links":{"self":[{"href":"https:\/\/mu.wedoback.com\/en\/wp-json\/wp\/v2\/pages\/31776","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/mu.wedoback.com\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/mu.wedoback.com\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/mu.wedoback.com\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/mu.wedoback.com\/en\/wp-json\/wp\/v2\/comments?post=31776"}],"version-history":[{"count":1,"href":"https:\/\/mu.wedoback.com\/en\/wp-json\/wp\/v2\/pages\/31776\/revisions"}],"predecessor-version":[{"id":31783,"href":"https:\/\/mu.wedoback.com\/en\/wp-json\/wp\/v2\/pages\/31776\/revisions\/31783"}],"up":[{"embeddable":true,"href":"https:\/\/mu.wedoback.com\/en\/wp-json\/wp\/v2\/pages\/31723"}],"wp:attachment":[{"href":"https:\/\/mu.wedoback.com\/en\/wp-json\/wp\/v2\/media?parent=31776"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}